CLOUD AUTOMATION FOR MEDFUSION INC

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Industry

Medfusion

BUSINESS OBJECTIVE

Transformation towards becoming hardware / Os / Vender / Operation agnostic.
Make everything software defined.

Technologies

AWS, Infrastructure as a code,
microservices, devops

Overview

Medfusion is a leading patient-provider communications platform, and it is used to streamline workflows that enable healthcare facilities to function more efficiently. The Medfusion’s development and deployment team communicate via an email to the data center admin with an attached form that specifies resource details. Then the admin takes an approval from the manager by email and manually go to vSphere administration console and create the resources as per the requirements. The process includes creating the virtual machine from existing template, and then doing the custom configuration as requested by the user and finally allocating and fixing the IP’s in the resources to send an email to the customer on completing the necessary tasks. However, in case the resources retire, the requestor then emails to admin and the admin fulfills the request. Apparently, things were quite intense and weren’t going along perfectly fine when the resources get retired. They had to face the challenges below.

Challenges

  • Medfusion wanted a solution based on their existing tools which is much easier to build and manage their operations.
  • They need a solution to cater any automations that can be hooked with ease.
  • The resource provisioning should create virtual machines and also the initial bootstrap configuration like the IP/DNS/Security configuration.
  • Medfusion’s clientele wanted a solution to be intelligent enough to substantiate available capacity and create a resource pool accordingly.

Solutions

  • Medfusion was already using Jira service desk as their ticketing tool and Jenkins for their CI/CD.
  • We designed a complete business process in Jira in aggregation with some automation task in Jenkin.
  • When the dev team sends an email or raise a service desk request, the service desk tickets gets automatically created.
  • Then the admin would approve the request, and on approval, the Jenkin job engine would trigger a provisioning job.
  • Once the job is successful, job engine will notify Jira about the completion along with resource details.
  • Then the ticket status is changed automatically, and the customer gets the acknowledgment through email about the completion.

Automating their current resource provisioning process
When Medfusion approached Synectiks, they were handling most of the requests from service desk manually and once approved the resources would be provisioned from an automation script, it then sends the log to the request ticket, here the process is set to closure with notification to the requestor. The heavy downpour of requests and tackling it manually to take the requests from service desk consumed their time and resources. After all the assessment and planning we did come up with a solution that caters not only the creations of virtual machines but also to bootstrap their current security configurations. We implemented a complete business process in Jira in conjunction with some automation task in Jenkins. It goes this way, when the Dev team sends an email or a service request, the service desk tickets gets automatically created, and the admin would approve the request. Next, the Jenkin job engine triggers a provisioning job, and the job engine will notify Jira about the completion of the task along with the resource information. Voila! the ticket status will be changed automatically, and their customer would get an email about the completion of the job process.

OUTCOME

  • We tailored a complete automation solution with their existing tools.
  • On the first note, we saved 60% time and 50% operations cost.
  • We improved the resource provisioning SLA time to 80%.
  • A smart solution that is intelligent enough to verify the available capacity and create a resource pool.
  • With just a few added scripts the customized solution merges with their existing framework.
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